For products that you source from multiple suppliers the X~Suite database holds suppliers own number and prices (including bulk discounts) and has the ability to hold forward prices that become effective on the appropriate date. It will also allow you to compare prices quoted, by more than one supplier, in different currencies with simplicity. Users can submit purchase requisitions that may be subsequently authorised by the appropriate manager/s and converted into Purchase Orders on-line. For saleable or productive purchases X~Suite will try to match supply and demand via active suggested orders, taking batching rules into consideration and enabling appropriate Purchase Orders to be raised. Purchase orders can be for ‘non-stock’ items with standard descriptions or defined completely by free text. Each order line can have it’s own delivery schedule attached and can be linked directly to a sales order (back to back), if appropriate. Importers will benefit from X~Suites facilities for monitoring voyages,containers and calculations of landed costs. The X~Suite facilities allow printing of Purchase Orders to your format. These will be sent via email, fax or conventional mail, depending upon supplier settings, using the appropriate address from the contacts database. When goods are received X~Suite can suggest locations for stock placement e.g. fast moving or ‘over sold’ stock in prime picking locations. Optionally a Goods Received Note (GRN) can be printed and, if Goods Inward Inspection quarantining is in place, the GR number can be bar-coded so that a single barcode read can change the status after inspection. Additionally, if X~Suite senses that there are urgent orders awaiting the goods that are being received, the user will be invited to issue directly. The X~Suite stock control system has multi-warehouse/depot capability and at each warehouse, can show the contents of multiple stock locations and/or ‘supply lots’ for the same product. This set up facilitates ‘lot traceability’ and serial number tracking. GRN matching against Purchase invoices can be carried out on-line as the invoices are posted to the Dataflow Purchase ledger. You can also create letters that are automatically filed in the appropriate supplier folder. If you are an importer you may be interested in our Import Buyer, travelling lap top system that integrates with X~Suite and also our facilities for Shipping Cost accounting. X~Suite does not expect you to search through all of the data to find the really important facts. System Alerts is a facility that enables you to set up rules about exceptional circumstances and identify who to alert by email. For example email the appropriate person to authorise POs of a particular value or alert the buyer if a delivery becomes overdue.